The archives are most commonly used in the form of traditional paper archives. They have been used for nearly two thousand years in China's paper archives. They have a long-lasting and deep-rooted influence on human society, especially our ancient civilization with a long history and cultural tradition. There is also a sense of vicissitudes from history. This form of storage is straightforward and popular. As the original carrier of event records, paper files are unique and cannot be copied or altered. However, in the preservation of paper files, the requirements of external conditions are relatively high. The length of file life has a close relationship with the file storage environment and protection technology. The utilization rate of file information is also lower than that of digital files.
The digitization of archives is the trend of the times. The archives are carried out on the computer from drafting, modification to printing. It has the characteristics of easy modification and easy copying. At the same time, the digital archives are also open, easy to retrieve and easy to use, which is more conducive to archival information resources. Serve the needs of all aspects of society more efficiently. On the one hand, the digitization of archive information will make many users do not need to go directly to the archives. Any computer can access the file management system to check the file information that they need. On the other hand, the use of online files will make the file work enter. A new working environment enters an excellent virtuous circle. For example, archivists can use the digitized archive information to further develop archive resources and quickly carry out various tasks such as document compilation, data compilation, and thematic compilation. However, for a long time, many reasons have made computer technology not fully play its due role and value in archival work, the contradiction between the confidentiality of archives and the needs of the public, so that the archives are informatized. Development lags far behind the development of social information and lags behind the needs of social use. For example, some scholars have revealed from the statistical data that the use of the collection archives is not closely related to most of the public. (This situation is mostly a comprehensive archives of the provinces above the provincial level. It should be said that the county-level comprehensive archives are relatively close to the people's livelihood. ), file utilization requirements and collection files are inconsistent. The dilemma of the use of archive information depends not only on the characteristics of the archive information itself, but also on the constraints of the use of the archives, the permissions, and so on. It is also inevitable that the archives information providers, managers, service providers and the use of archives users And the multiple effects of behavior. The goal of digital archiving should be to enable users to break through the boundaries of time and space and to retrieve and utilize the information they need in any way, anytime, anywhere.
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